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Court Records Access

The Florida Supreme Court has authorized the Manatee County Clerk of Circuit Court and Comptroller to provide the public with electronic access to court records indexes and dockets as well as non-confidential court document images through this website. There is no longer a requirement for a subscription of website login to access these document images. Public Access to Court Records

In addition, based on the identity of the user and their relationship or role, the law provides expanded records access and the clerk offers several levels of electronic access to court records and e-filing. These users must enter into a subscription agreement to establish access to court records through a secure login and password.

Florida law restricts access to some cases, documents and information based on the record and the user. For example, Florida law prohibits public access to juvenile records but makes an exception for law enforcement. In addition, attorneys and parties have increased access to their own cases. Learn more about the Clerk’s Pilot Website.

How to Access Court Records

The clerk offers several levels of electronic access to records based on the status of identity of the user. Florida law restricts access to some cases, documents and information based on the record and the user. For example, Florida law prohibits public access to juvenile records but makes an exception for law enforcement. In addition, attorneys and parties have increased access to their own cases. The clerk has created different levels of access depending on the user. Except for Public Internet access, all users must enter into a subscription agreement and access court records through secure login and password.

  1. Public Internet –  The Florida Supreme Court has authorized the Manatee County Clerk of Circuit Court and Comptroller to provide the public with electronic access to many court records, indexes and dockets as well as non-confidential document images through this website as provided by law. Note: F.S. 28.2221(5)(a).
  2. Attorneys may enter into subscription agreements to have Internet access to all records in their cases not sealed by the Court. Attorneys are also given access to indexes, dockets and images of court records that are not confidential, sealed or expunged. There is no fee for Attorney Subscriber Access.  Download the Attorney Subscriber Access Agreement.  In order to set up a depository account to pay for various service charges and fees, attorneys must complete this form. A depository account is not required for filings that do not have an associated fee. For more information contact Carla Welke at 941-741-4031.
  3. Parties have Internet access to all records in some cases not sealed by the Court. Special party access will not be provided to the following case types: Sexual Violence, criminal cases, guardianships, incapacity, Jimmy Ryce, Juvenile, sealed cases. Parties access these case types through the Public Internet. Access is provided by registering at www.manateeclerk.org and submitting a signed and notarized access request form. Parties may also grant special access to an attorney, not of record, by submitting an Authority for Attorney Electronic Access Form
  4. Public Internet Subscribers have access to all records that are not confidential, will receive e-mail announcements regarding our website, and may e-file in cases where they are listed as a party or are authorized to file documents in a case (example: Process Servers filing returns of service). This access is by Subscription Agreement.  Download the Public Subscription Agreement
  5. Government agencies and their agents have access to all records that are not confidential or sealed by the Court. Download the General Government Agreement .  Law Enforcement Officers receive expanded Internet access to records that are not sealed by the Court. Download the Law Enforcement Agreement.  The Attorney General and the Dept Children & Families (Safe Children Coalition) have entered into special agreements with the clerk and receive additional access to juvenile dependency actions. The Manatee County School Board has entered into a special agreement with the clerk to receive access to Truancy actions.

Official Records

Official records are stored in indexes in a database. The Database covers all official records from January 3, 1978 to the present. We have images online from August 12, 1981 (Book 1012) and will have all records from January 3, 1978 imaged in the near future. Official Records filed prior to January 3, 1978 are indexed and stored on microfilm at the clerk's office and will be made available online in the near future.

Official Records are stored with an Index which shows the type of document filed (called "Instrument Type" or “Document Type”), the people or companies who are the parties involved in the document, the legal description of the property involved and the date the instrument was recorded. When you perform a search on this system, you will first be shown the Index, then you can get the Data Sheet and image of the document for viewing.

The Clerk of Circuit Court is designated by Florida Statutes to be the official records keeper for the county. Official records are documents relating to land records, persons or legal actions which are maintained by the clerk in what are called official records books and pages, set forth in the order in which they were received. Florida statutes, section 28.222 states that the Clerk shall file the following documents:

a) Deeds, leases, bills of sale, agreements, mortgages, notices or claims of lien, notices of levy, tax warrants, tax executions, and other instruments relating to the ownership, transfer, or encumbrance of or claims against real or personal property or any interest in it; extensions, assignments, releases, cancellations, or satisfactions of mortgages and liens; and powers of attorney relating to any of the instruments.

(b) Notices of lis pendens, including notices of an action pending in a United States court having jurisdiction in this state.

(c) Judgments, including certified copies of judgments, entered by any court of this state or by a United States court having jurisdiction in this state and assignments, releases, and satisfactions of the judgments.

(d) That portion of a certificate of discharge, separation, or service which indicates the character of discharge, separation, or service of any citizen of this state with respect to the military, air, or naval forces of the United States. Each certificate shall be recorded without cost to the veteran, but the clerk shall receive from the board of county commissioners or other governing body of the county the service charge prescribed by law for the recording.

(e) Notices of liens for taxes payable to the United States and other liens in favor of the United States, and certificates discharging, partially discharging, or releasing the liens, in accordance with the laws of the United States.

(f) Certified copies of petitions, with schedules omitted, commencing proceedings under the Bankruptcy Act of the United States, decrees of adjudication in the proceedings, and orders approving the bonds of trustees appointed in the proceedings.

(g) Certified copies of death certificates authorized for issuance by the Department of Health which exclude the information that is confidential under s. 382.008, and certified copies of death certificates issued by another state whether or not they exclude the information described as confidential in s. 382.008.

(h) Any other instruments required or authorized by law to be recorded.

The original documents are microfilmed and scanned then returned to the party who submitted it for filing. To have a means of retrieving the thousands of documents that are recorded each week in Manatee County, an Index of the documents was created. The Index stores the date the document was recorded, the names of the parties, legal description of the property, Book and Page where the document is recorded and information on taxes and fees paid when the document was recorded. The Index is set up to allow various searches to review the history of title to a piece of property, the history of documents and legal cases involving a person or company.

County Board Records

The Board Records Department of the Manatee County Clerk of the Circuit Court's Office makes meeting records available for review by anyone. These records will include Ordinances, Resolutions, Contracts or anything that was submitted in a meeting.

DVDs or CDs of meetings are available for purchase.

Contact Information

Address: The Board Record Office is located at 1115 Manatee Avenue West.
Phone number: (941) 741-4018
E-mail: Vicki Tessmer Board Records Supervisor

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Frequently Asked Questions